Shares, Certificates & Demat
Duplicate Share Certificate & Demat Checklist
Combined checklist for issuing a duplicate certificate and dematerialising shares.
What this format contains
Checklist for Issuance of Duplicate Share Certificate (Holder)
| Sr. no. | Particulars | Availability |
| FIR for missing Share Certificate(s) | ||
| Pan (Self attested) | ||
| Aadhaar (Self attested) | ||
| Request letter for duplicate share certificate(s) (Draft will be Provided by Company) | ||
| Indemnity Bond for duplicate share certificate(s) (Draft will be Provided by Company) | ||
| Affidavit for duplicate share certificate(s) (Draft will be Provided by Company) | ||
| Declaration of Loss in prescribed format (Draft will be Provided by Company) | ||
| Proof of residence (utility bill, passport copy, or bank statement) | ||
| passport-size photograph of the applicant | ||
| Cancelled Cheque or bank passbook copy for verification of bank details | ||
| Publication of public notice in newspaper (cost borne by shareholder) |
Checklist for Dematerialization of Shares (Conversion of Share Certificates in to demat Form)
| Sr. no. | Particulars | Particulars | Availability |
| Form by Depository Participant (Bank) | Form by Depository Participant (Bank) | ||
| 1. | DRF | ||
| 2. | ISR – 2 | ||
| 3. | Aadhaar Verification Form | ||
| passport-size photograph of the applicant | passport-size photograph of the applicant | ||
| Aadhaar card of applicant | Aadhaar card of applicant | ||
| Pan card of applicant | Pan card of applicant | ||
| Pan card & Aadhaar card of Authorized person in case where the applicant is Legal Entity | Pan card & Aadhaar card of Authorized person in case where the applicant is Legal Entity | ||
| Latest Proof of Address | Latest Proof of Address | ||
| Cancelled Cheque or bank passbook copy for verification of bank details | Cancelled Cheque or bank passbook copy for verification of bank details |
Summary of list of documents Required
3x Pan copy self-attested
3x Aadhaar copy self-attested
3x Passport copy self-attested
2x Address Proof self-attested
1x Original FIR
1x FIR copy
| 2x Cancelled Cheque Or 2x Passbook Copy self-attested |
1x Copy of Newspaper Extract
Before you use it: this is a general format, cleaned of personal details and offered for
legal awareness. Fill in your own particulars and have it checked against your facts — Law Minded is not a
law firm and this is not legal advice.